Accounting Assistant, Finance Department - Pastoral Center Office, Altoona
Overview
The Accounting Assistant is responsible for supporting multiple financial activities relating to payroll, accounting functions and pension administration to include the following duties.
Key Responsibilities:
Process accounts payable and accounts receivable
Prepare and process bank deposits
Assist with month-end close and financial statement preparation
Assist with preparation of annual budget
Assist with preparation for annual audit
Maintenance of financial database, spreadsheets, and preparation of financial reports
Assist with payroll preparation
Assist with administration of pension and 403(b) plans
Preparation of financial mailings and communications
Assist with year-end tax reporting
Provide support to Finance Department personnel
Other duties, as assigned
Qualifications Required:
Supportive of the mission of the Catholic Church
Able to satisfactorily complete background checks and training applicable to Diocesan requirements
Associate’s degree in accounting and three years of related experience or five years of experience preferably in a nonprofit setting
Minimum of one-year practical experience processing electronic payroll including working knowledge of associated laws and regulations
Practical experience with electronic accounting management systems
Advanced knowledge of Microsoft Office programs, preferably Office 365
Able to take initiative and work independently while demonstrating excellent organizational and time management skills
Able to professionally communicate on all levels while displaying compassion, confidentiality & positive attitude
Excellent communication skills
Ability to provide accurate information while working under deadlines
Working Conditions:
FLSA Status: Non-Exempt
Work Status: Full Time
Hours Per Week: 40
Work Schedule: Monday-Friday; 8:00am-4:30pm with 30-minute unpaid lunch
Physical Requirements: Able to lift to 25 pounds, standing and/or sitting for extended periods of time, walking short distances, repetitiously using keyboard
Other: Evening and/or weekend hours, as necessary. Must submit a time sheet according to payroll schedule. Hours over 40/week must have prior approval.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org or araymond@dioceseaj.org
Maintenance Supervisor - Pastoral Center, Altoona
Overview
The Maintenance Supervisor is responsible for the many facets of maintaining Diocesan and parish buildings, schools, properties, and supervising maintenance staff as directed by the Facilities Director.
Key Responsibilities:
- Provide supervision to the maintenance and custodial personnel.
- Maintains channels of communication with the Facilities Director.
- Provides prompt response to requests and issues.
- Conducting general mechanical and electrical repairs
- Implementing preventative activities within the scheduled time frame
- Ensuring that maintenance tasks are performed in an efficient and timely manner
- Inspecting all buildings and notifying Facilities Director of needed repairs
- Providing snow removal by means of shoveling and salt application for all associated building entrances and side walks
- Performing landscaping duties to include grass cutting and trimming
- Performing janitorial to include maintaining restrooms, removing garbage, disinfecting work and school areas, waxing floors, etc.
- Maintaining supply inventory
- Being available to the Facilities Director during business hours and after hours
- Other duties as assigned
Qualifications Required:
- Supportive of and familiarity with the mission of the Catholic Church.
- Must work effectively with and collaborate with the Pastor, Principal, Diocesan Staff, and Parishioners.
- Maintain current level of knowledge and skills required to perform the job duties
- Demonstrated supervisory experience and personnel management skills.
- Excellent communication skills
- Able to satisfactorily complete background checks and training applicable to diocesan requirements
- Two years of general maintenance experience
- Knowledge of electrical and mechanical repair
- Familiar with safety regulations and able to successfully complete required OSHA and job-related training
- Ability to complete work in an efficient and timely manner
- Possess a current driver’s license
- Ability to maintain confidentiality, professionalism, and integrity
Working Conditions:
FLSA Status: Salary Exempt
Work Status: Full Time
Physical Requirements: Lifting up to 50 pounds; climbing ladders and steps, working at various heights, working in inclement weather, operating equipment for long periods of time
Hours Per Week: 40
Work Schedule: Monday-Friday; 7:00am-3:00pm with 30-minute unpaid lunch
Other: On-call availability. Evening and weekend hours as needed. Travel as needed. Work-related purchases must have prior approval from Facilities Director. Potential exposure to bodily waste, disease, conditions, etc.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org or araymond@dioceseaj.org
Resource Assistant, Catholic Charities, Altoona, PA
Overview
The Resource Assistant collaborates with other staff members in support of the Catholic Charities mission to provide professional and compassionate customer service to client population.
Key Responsibilities:
Performing general administrative tasks in support of staff members
Conducting initial assessment of client needs in order to make an appropriate referral to caseworker and outreach staff
Assisting with the needs of clients by making appropriate use of resources in alignment with the agency’s mission while maintaining high levels of confidentiality
Providing information regarding the organization and its mission to public inquiries
Organizing and maintaining donation inventory and managing distribution
- Other duties as assigned
Qualifications Required:
Supportive of the mission of the Catholic Church
Able to satisfactorily complete background checks and training applicable to diocesan requirements
Associate degree in related field and two years of experience or five years of experience within an office setting, preferably in a nonprofit organization
Prior experience interacting with county and regional human services organizations
Practical knowledge of Microsoft Office programs
Ability to maintain high levels of confidentiality, professionalism, and integrity
Responsible for safely cleaning & sanitizing affected areas according to organizational procedures
Excellent interpersonal and customer service skills
High level of time management and organizational skills
Working Conditions:
FLSA Status: Non-exempt
Work Status: Full Time
Hours Per Week: 36
Work Schedule: Four-day work week, 7:30 am – 5:00 pm, 30 minute unpaid lunch
Physical Requirements: Able to lift to 25 pounds, standing and/or sitting for extended periods of time, walking short distances, repetitiously using keyboard
Other: Must complete and submit a time sheet according to payroll schedule. Any hours over 36 per week must have previous approval from executive director. Potential for exposure to bodily waste, diseases, conditions, etc.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org or araymond@dioceseaj.org
Caseworker, Catholic Charities, Johnstown, PA
Overview
The Caseworker is responsible for carrying out all assigned agency functions through the implementation of casework skills and utilization of community resources.
Key Responsibilities:
Respectfully performing all aspects of client advocacy through assessment, intake, and assistance with commitment to building client’s self-sufficiency
Providing positive outcomes for clients while maintaining appropriate boundaries
Utilizing all community services relative to client needs
Performing associated administrative tasks and maintaining all records and reports
Assisting with outreach endeavors as needed
Maintaining positive and professional working relationships with colleagues and coworkers
Other duties as assigned
Qualifications Required:
Supportive of the mission of the Catholic Church
Able to satisfactorily complete background checks and training applicable to diocesan requirements
Bachelor’s degree in related field such as Social Services or Human Development and two years of experience or 5 years of relative experience
Practical experience with county and regional human services organizations and emergency financial assistance programs
Excellent organization and time management skills in order to complete tasks under deadlines
Able to professionally communicate on all levels while displaying compassion, confidentiality and a positive attitude
Working knowledge of Microsoft Office programs
Able to work a flexible schedule accordingly to accommodate events
Working Conditions:
FLSA Status: Non-exempt
Work Status: Full Time
Hours Per Week: 36
Work Schedule: Four-day work week, 7:30 am – 5:00 pm, 30 minute unpaid lunch
Physical Requirements: Lifting to 25 pounds, standing and sitting for extended periods, walking short distances, repetitiously using keyboard and computer monitor
Other:Must complete and submit a time sheet according to payroll schedule. Any hours over 40 per week must have previous approval from Executive Director. Potential exposure to bodily waste, diseases, conditions, etc.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org or araymond@dioceseaj.org
Administrative Assistant, Saint John Vianney Parish, Johnstown
Overview
The Parish Administrative Assistant is responsible for providing administrative support to the parish office(s) by implementing financial and general business procedures while communicating in a professional and welcoming manner.
Key Responsibilities:
Answering phones, greeting visitors, and creating and distributing parish communications including weekly bulletin
Processing payroll, balancing parish accounts, making deposits, paying invoices, and generating financial reports
Retaining an accurate account of mass intentions and scheduling them according to parish policy
Maintaining census system and sacramental records
Supporting religious education programs as directed by parish pastor
Maintaining inventory of office and church supplies
Managing the utilization of building keys
Updating parish calendar and website
Facilitating fundraisers, activities, and facility rentals
Attending meetings of Finance and Parish Councils; preparing minutes
Other duties as assigned.
Qualifications Required:
Supportive of the mission of the Catholic Church
Able to satisfactorily complete background checks and training applicable to diocesan requirements
Associate degree in business and two years of related experience or five years of practical experience in an office setting
Working knowledge of Microsoft Office programs and electronic accounting and payroll processes
Able to provide accurate information while working under deadlines
High level of organizational, multitasking and time-management skills
Professional oral and written communication skills
Capable of maintaining high levels of confidentiality, professionalism, and integrity
Possess attributes of dependability and punctuality
Capable of presenting a professional appearance
Able to work the schedule required of the position
Working Conditions:
FLSA Status: Hourly Non-Exempt
Work Status: Full-Time
Hours Per Week: 40
Work Schedule: TBD with parish pastor approval
Physical Requirements: Lifting to 25 pounds, sitting, standing and walking for extended periods of time, repetitiously using keyboard and computer monitor
Other: Timecards must be completed and submitted according to the payroll schedule. Any hours worked over 40 must have previous approval from parish pastor. This position is not considered to be remote-work status.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org or araymond@dioceseaj.org
Music Director, Saint Catherine of Siena Parish, Duncansville
Overview
The Music Director is responsible for all dimensions of liturgical music involved with the participation of the choir; must be both a musician and facilitator and able to play and teach proper liturgical music in addition to allowing others with musical talents to participate in this ministry.
Key Responsibilities:
- Providing liturgical music for masses; including masses in which the choir participates
- Recruiting for, establishing and maintaining a music ministry of choir, instrumentalists and others under the direction of the parish pastor
- Developing mass music plans for weekend, holy day masses, and other parish liturgical celebrations
- Conducting rehearsals with choir, instrumentalists, and others as needed
- Participating in staff and applicably associated meetings
- Making recommendations for music resources used by the parish
- Seeking copyright permissions, as necessary
- Other duties as assigned
Qualifications:
- Actively participating in the teachings of the Roman Catholic Church
- Able to satisfactorily complete background checks and training applicable to diocesan requirements
- Working knowledge of musical equipment and singing with a choir
- The ability to read and arrange music
- Working knowledge of computers and applicable software programs
- High level of liturgical understanding
- Professional communication skills
- Ability to work as a team with volunteers, musicians, and children involved in the music ministry of the parish
- Able to professionally communicate on all levels and in various formats while displaying compassion, understanding and confidentiality
Working Conditions:
FLSA Status: Non-exempt
Work Status: Part-time
Hours per Week: up to 8 hours per week
Work Schedule: Available for two to three weekend masses, choir rehearsals, and other music related parish activities under the direction of the Parish Pastor
Other: Complete and submit time card to Parish Secretary according to payroll schedule. Hours worked over 8 per week must have prior approval from Parish Pastor.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org or araymond@dioceseaj.org
Music Director/Organist, St. Therese of the Child Jesus, Altoona
Overview
The Music Director/Organist is responsible for liturgical music involved in the life of the parish; must be able to play proper liturgical music in addition to allowing others with musical talents to participate in this ministry.
Key Responsibilities:
- Providing liturgical music for all weekend and holy day masses; including prelude, postlude and other music, as necessary
- Providing music for funerals, religious education, Liturgy of the Hours and other parish liturgical celebrations, as request by pastor
- Submit all music schedules to Parish Pastor via email one (1) week before sent to choir/cantor for review. The Pastor reserves the right to modify musical selection as needed.
- Consult with Pastor about Hymnals/Missalettes. The Pastor reserves the right to switch Hymnals/Missalettes as his discretion.
- Practicing with choir, as needed
- Seeking copyright permissions, as necessary
- Present documents to be printed for mass or other services one to two (1-2) business days before event to office staff for completion.
- Other tasks as assigned
Qualifications:
Required:
- Actively participating in the teachings of the Roman Catholic Church preferred
- Able to satisfactorily complete background checks and training applicable to diocesan requirements
- The ability to read and arrange music
- High level of liturgical understanding
- Professional communication skills
- Ability to work as a team with volunteers, musicians, and children involved in the music ministry of the parish
- Able to professionally communicate on all levels and in various formats while displaying compassion, understanding and confidentiality
Working Conditions:
FLSA Status: Non-exempt
Work Status: Part-time
Hours per Week: up to 6 hours per week
Work Schedule: Available for two to three weekend masses, rehearsals and other music related parish activities under the direction of the Parish Pastor
Other: Complete and submit time card to Parish Secretary according to payroll schedule. Hours worked over 6 per week must have prior approval from Parish Pastor. Notify Pastor three (3) days or as practicable when requesting time off.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org or araymond@dioceseaj.org
