Administrative Assistant - Penn State Faith Center, State College, PA
The Penn State Faith Center under the Diocese of Altoona-Johnstown has an opening for a part-time Administrative Assistant. The Administrative Assistant provides vital operational and ministry support to ensure the Faith Center remains a welcoming and efficiently managed environment for students, priests, and the community. This role serves as a “bridge” between ministry life and administrative excellence, focusing on donor relations, financial recordkeeping, and organizational flow.
Key Responsibilities:
- Oversee complex scheduling for center events, student meetings, and priest availability.
- Manage the flow of daily communications, including email and phone inquiries from students, parishioners, the public, and the Diocese office.
- General administrative responsibilities include filing, ordering supplies, and creating and distributing correspondences.
- Maintain databases ensuring all donor contacts and “list serves” are accurate and up to date.
- Responsible for the full cycle of center bookkeeping, including the processing of accounts payable, coordination of parish/center deposits, and the administration of payroll data. Maintaining a clear “paper trail” for audit and reporting purposes.
- Assist with fundraising efforts to support the center’s growth and ministry focus.
- Securely handle and organize confidential records.
- Utilize QuickBooks for financial tracking.
- Provide “seamless” support so that the ministry team can focus on their pastoral mission.
- Ensure all finances and donor data are handled with the highest level of accuracy and stewardship.
- Serve as a hospitable, organized presence for all who interact with the Center.
- Perform additional duties assigned to support the mission.
Qualifications:
- Actively practicing the teachings of the Roman Catholic Church and abiding by the Diocesan Code of Conduct.
- Ability to satisfactorily complete background checks and required diocesan training and renew every five (5) years thereafter, in accordance with diocesan policy.
- Associate’s degree in business or related field and two years of related experience, or five years of administrative experience.
- Practical experience with electronic accounting systems.
- Ability to maintain high levels of confidentiality, professionalism, and integrity.
- Demonstration of strong communication skills.
- Excellent time management skills in order to prioritize workload.
- High level of organizational skills.
- Advanced knowledge of Microsoft Office programs.
This job description is not designed to list all required responsibilities of this position and can be revised at any time with or without notice. The Diocese and employee acknowledge that the Employee’s employment is and shall continue to be at-will as defined under applicable law.
Working Conditions:
Work Status: Part-time, non-exempt position
Hours Per Week: Up to 20 hours
Work Schedule: To be determined with the approval of the director.
Physical Requirements: Ability to lift up to 25 pounds, sitting, standing, and walking for extended periods of time, traveling, repetitiously using keyboard and computer monitor.
Other: The employee must comply with all diocesan policies and procedures. Biweekly timesheets must be submitted in accordance with diocesan payroll procedures. Time worked over 20 hours a week requires the director’s approval. Expense reports must be submitted in a timely manner and in accordance with diocesan reimbursement policies.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org
Administrative Assistant - St. John Gualbert Cathedral, Johnstown, PA
St. John Gualbert Cathedral under the Diocese of Altoona-Johnstown has an opening for an Administrative Assistant. The Administrative Assistant serves as the primary administrative support professional for the parish office and Parish Pastor, providing clerical, communication, and organizational support to ensure the efficient daily operation of parish business functions. This position is responsible for maintaining parish records, communications, publications, calendars, and offices processes while serving as a professional and welcoming point of contact for parishioners, visitors, clergy, staff, and community members. The Administrative Assistant supports the mission and ministry of the parish through effective office administration, confidentiality, and responsive service.
Key Responsibilities:
- Serve as the primary receptionist for the parish office by welcoming visitors, answering telephone calls, and directing inquiries appropriately.
- Managing the bulletin and Proclaim newsletter processes, including gathering and organization of content, publication, and distribution.
- Maintain and update the parish website and social media platforms.
- Manage the parish census database, including parishioner records and contribution information.
- Maintain accurate parishioner records and provide administrative support for parish communications and contribution inquiries.
- Prepare and coordinate the offertory envelopes for distribution.
- Maintain accurate Mass intention records and schedule intentions in accordance with parish policy.
- Assist with special projects, including the preparation of annual reports and parish communications.
- Maintain parish event calendars and hall rental schedules.
- Organize, consolidate, and maintain parish office files and records for both parish locations.
- Provide administrative support to the religious education program.
- Assist with parish fundraising activities and related communications.
- Attend staff meetings, parish council meetings, and other meetings as requested.
- Perform other related duties as assigned to support the ongoing operational needs of the parish office.
Qualifications:
- Demonstrated support for and commitment to the mission and values of the Catholic Church including abiding by the Diocesan Code of Conduct.
- Able to complete background checks and training applicable to diocesan requirements and every five (5) years thereafter, in accordance with diocesan policy.
- Associates degree in related field and two years’ experience or five years’ experience in an office setting.
- Excellent verbal and written communication skills with a professional and welcoming demeanor.
- Proven ability to maintain strict confidentiality, professionalism, and integrity in handling sensitive parish and personnel information.
- Ability to work accurately and efficiently while meeting deadlines and managing multiple priorities.
- Strong time-management, organizational, and problem-solving skills with the ability to prioritize workload independently.
- Proficiency in Microsoft Office applications, including Word, Excel, Outlook, Teams and other related office systems.
- Experience with website content updates and social media management.
- Strong interpersonal skills and the ability to work collaboratively with clergy, staff, volunteers, parishioners, and community members.
- Experience operating standard office equipment.
This job description is not designed to list all required responsibilities of this position and can be revised at any time, with or without notice. The Diocese and the Employee acknowledge that the Employee’s employment is and shall continue to be at-will, as defined under applicable law.
Working Conditions:
Work Status: Full-time, non-exempt position
Work Schedule: This position is regularly scheduled Monday through Friday for a 36-hour workweek.
Physical Requirements: Ability to lift up to 25 pounds, sitting, standing, and walking for extended periods of time, traveling, repetitiously using keyboard
and computer monitor.
Other: The employee must comply with all diocesan policies and procedures. Biweekly timesheets must be submitted in accordance
with diocesan payroll procedures for the purpose of recording the use of paid time off (PTO) and leave time. Expense reports
must be submitted in a timely manner and in accordance with diocesan reimbursement policies. This position is onsite and
requires regular office attendance. Remote or hybrid work arrangements are not available without written permission from the
Parish Pastor and the Director of Human Resources. Any time worked over 36 hours in a workweek requires prior approval from
the Parish Pastor.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org
Music Director - St. Clement Parish, Johnstown, PA
St. Clement Parish under the Diocese of Altoona-Johnstown has an opening for a part-time Music Director. This position will provide assistance with the following:
Key Responsibilities:
- Providing liturgical music for masses; including masses in which the choir participates
- Recruiting for, establishing and maintaining a music ministry of choir, instrumentalists and others under the direction of the parish pastor
- Developing mass music plans for weekend, holy day masses, and other parish liturgical celebrations
- Conducting rehearsals with choir, instrumentalists, and others as needed
- Participating in staff and applicably associated meetings
- Making recommendations for music resources used by the parish
- Seeking copyright permissions, as necessary
- Other duties as assigned
Qualifications Required:
- Actively participating in the teachings of the Roman Catholic Church
- Able to satisfactorily complete background checks and training applicable to diocesan requirements
- Working knowledge of musical equipment and singing with a choir
- The ability to read and arrange music
- Working knowledge of computers and applicable software programs
- High level of liturgical understanding
- Professional communication skills
- Ability to work as a team with volunteers, musicians, and children involved in the music ministry of the parish
- Able to professionally communicate on all levels and in various formats while displaying compassion, understanding and confidentiality
FLSA Status: Hourly Non-Exempt
Work Status: Part-Time
Physical Requirements: Able to lift 25 pounds, standing and/or sitting for extended periods of time, walking short distances, repetitiously using keyboard and computer monitor
Hours Per Week: 4-6
Work Schedule: Available for two to three weekend masses, choir rehearsals, and other music related parish activities under the direction of the Parish Pastor.
Other: Complete and submit time card to Parish Secretary according to payroll schedule. Hours worked over 6 per week must have prior approval from Parish Pastor.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org
Organist - St. John the Evangelist Parish, Everett, PA
St. John the Evangelist Parish under the Diocese of Altoona-Johnstown has an opening for a part-time Organist. The Organist is responsible for liturgical music involved in the life of the parish; must be able to play proper liturgical music in addition to allowing others with musical talents to participate in this ministry.
Key Responsibilities:
- Providing liturgical music for all weekend and holy day masses; including prelude, postlude and other music, as necessary
- Providing music for funerals, religious education, Liturgy of the Hours and other parish liturgical celebrations, as requested by pastor
- Practicing with choir, as needed
- Seeking copyright permissions, as necessary
- Other tasks as assigned
Qualifications Required:
- Supportive of the teachings of the Roman Catholic Church and abide by the Diocesan Code of Conduct.
- Able to satisfactorily complete background checks and training applicable to diocesan requirements and every five (5) years thereafter, in accordance with diocesan policy.
- Working knowledge of musical equipment
- Proficiency in playing the organ and assisting with singing
- Professional communication skills
- Ability to work as a team with volunteers, musicians, and children involved in the music ministry of the parish
Working Conditions:
FLSA Status: Hourly Non-exempt
Work Status: Part-time
Physical Requirements: Lifting up to 25 pounds, sitting, standing, and walking for extended periods of time
Hours Per Week: 4
Work Schedule: Available for all weekend masses and special liturgies, and other related parish activities/programs, as needed.
Other: Must complete and submit timesheet according to payroll schedule. Extra hours must have previous approval by pastor.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org
Parish Secretary - St. Mary's Parish, Nanty Glo, PA
St. Mary’s Parish under the Diocese of Altoona-Johnstown has an opening for a part-time Parish Secretary. The Parish Secretary serves as the primary administrative support professional for the Parish Pastor and parish office. This position is responsible for providing clerical, communication, and organizational support to ensure the efficient operation of the parish office and the timely completion of administrative, sacramental, and parish-related functions. The Parish Secretary serves as a welcoming point of contact for parishioners, visitors, and staff while maintaining confidentiality, professionalism, and support for the mission of the Church.
Key Responsibilities:
- Acting in the role of receptionist by greeting visitors and answering phones.
- Providing general administrative duties such as typing, copying, faxing, emailing, etc.
- Preparing weekly bulletin.
- Scheduling mass times.
- Posting collection envelope information.
- Updating parish census.
- Maintaining calendar schedule.
- Typing liturgical certificates such as baptismal, confirmation, etc.
- Assisting office personnel with projects and other tasks, when necessary.
- Performs other related duties as assigned to meet the ongoing administrative and operational needs of the parish.
Qualifications:
- Demonstrated support for and commitment to the mission and values of the Catholic Church including abiding by the diocesan code of conduct.
- Able to complete background checks and training applicable to diocesan requirements and every five (5) years thereafter, in accordance with diocesan policy.
- Strong typing and data entry skills with attention to detail and accuracy.
- Proficiency in Microsoft Office applications, including Word, Excel, Outlook, Teams and related office systems.
- Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks.
- Excellent verbal and written communication and welcoming presence.
- Experience operating standard office equipment, including telephones, copiers, scanners, printers, and fax machines.
- Ability to work independently and effectively with minimal supervision.
- Ability to maintain confidentiality and exercise sound judgement in handling sensitive parish and sacramental records.
- Strong interpersonal skills and the ability to work collaboratively with clergy, staff, volunteers, and parishioners.
This job description is not designed to list all required responsibilities of this position and can be revised at any time, with or without notice. The Diocese and the Employee acknowledge that the Employee’s employment is and shall continue to be at-will, as defined under applicable law.
Working Conditions:
Work Status: Part-time, non-exempt position
Work Schedule: This position is regularly scheduled for 20-25 hours per week, with specific days and hours coordinated in consultation with the Parish Pastor based on the operational needs of the parish.
Physical Requirements: Ability to lift 25 pounds, sitting, standing, and walking for extended periods of time, traveling, repetitiously using keyboard and computer monitor.
Other: The employee must comply with all diocesan policies and procedures. Biweekly timesheets must be submitted in accordance with diocesan payroll procedures. Expense reports must be submitted in a timely manner and in accordance with diocesan reimbursement policies. Any hours worked over 25 in a workweek must have prior approval from the Parish Pastor. This position is onsite and requires regular office attendance. Remote or hybrid work arrangements are not available without written permission from the Parish Pastor and the Director of Human Resources.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org