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Employment Application
Administrative Assistant - Penn State Faith Center, State College, PA

The Penn State Faith Center under the Diocese of Altoona-Johnstown has an opening for a part-time Administrative Assistant. 

 

The Administrative Assistant provides vital operational and ministry support to ensure the Faith Center remains a welcoming and efficiently managed environment for students, priests, and the community.  This role serves as a “bridge” between ministry life and administrative excellence, focusing on donor relations, financial recordkeeping, and organizational flow.

 

Key Responsibilities:

  • Oversee complex scheduling for center events, student meetings, and priest availability.
  • Manage the flow of daily communications, including email and phone inquiries from students, parishioners, the public, and the Diocese office.
  • General administrative responsibilities include filing, ordering supplies, and creating and distributing correspondences.
  • Maintain databases ensuring all donor contacts and “list serves” are accurate and up to date.
  • Responsible for the full cycle of center bookkeeping, including the processing of accounts payable, coordination of parish/center deposits, and the administration of payroll data.  Maintaining a clear “paper trail” for audit and reporting purposes.
  • Assist with fundraising efforts to support the center’s growth and ministry focus.
  • Securely handle and organize confidential records.
  • Utilize QuickBooks for financial tracking.
  • Provide “seamless” support so that the ministry team can focus on their pastoral mission.
  • Ensure all finances and donor data are handled with the highest level of accuracy and stewardship.
  • Serve as a hospitable, organized presence for all who interact with the Center.
  • Perform additional duties assigned to support the mission.
 

Qualifications:

  • Actively practicing the teachings of the Roman Catholic Church and abiding by the Diocesan Code of Conduct.
  • Ability to satisfactorily complete background checks and required diocesan training and renew every five (5) years thereafter, in accordance with diocesan policy.
  • Associate’s degree in business or related field and two years of related experience, or five years of administrative experience.
  • Practical experience with electronic accounting systems.
  • Ability to maintain high levels of confidentiality, professionalism, and integrity.
  • Demonstration of strong communication skills.
  • Excellent time management skills in order to prioritize workload.
  • High level of organizational skills.
  • Advanced knowledge of Microsoft Office programs.

 

Working Conditions:

Work Status:                           Part-time, non-exempt position

Hours Per Week:                    Up to 20 hours

Work Schedule:                     To be determined with the approval of the director.

Physical Requirements:       Ability to lift up to 25 pounds, sitting, standing, and walking for extended periods of time, traveling, repetitiously using keyboard and                                                    computer monitor.

Other:                                      The employee must comply with all diocesan policies and procedures.  Biweekly timesheets must be submitted in accordance with                                                    diocesan payroll procedures.  Time worked over 20 hours a week requires the director’s approval.  Expense reports must be                                                                  submitted in a timely manner and in accordance with diocesan reimbursement policies.

 

This job description is not designed to list all required responsibilities of this position and can be revised at any time with or without notice.  The Diocese and employee acknowledge that the Employee’s employment is and shall continue to be at-will as defined under applicable law.

 

Resumes should be submitted to:

Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601

 

Alternatively, e-mail resumes to: mporada@dioceseaj.org

 

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St. John Gualbert Cathedral under the Diocese of Altoona-Johnstown has an opening for an Administrative Assistant.

 

The Administrative Assistant serves as the primary administrative support professional for the parish office and Parish Pastor, providing clerical, communication, and organizational support to ensure the efficient daily operation of parish business functions.  This position is responsible for maintaining parish records, communications, publications, calendars, and offices processes while serving as a professional and welcoming point of contact for parishioners, visitors, clergy, staff, and community members.  The Administrative Assistant supports the mission and ministry of the parish through effective office administration, confidentiality, and responsive service.

 

Key Responsibilities:

  • Serve as the primary receptionist for the parish office by welcoming visitors, answering telephone calls, and directing inquiries appropriately.
  • Managing the bulletin and Proclaim newsletter processes, including gathering and organization of content, publication, and distribution.
  • Maintain and update the parish website and social media platforms.
  • Manage the parish census database, including parishioner records and contribution information.
  • Maintain accurate parishioner records and provide administrative support for parish communications and contribution inquiries.
  • Prepare and coordinate the offertory envelopes for distribution.
  • Maintain accurate Mass intention records and schedule intentions in accordance with parish policy.
  • Assist with special projects, including the preparation of annual reports and parish communications.
  • Maintain parish event calendars and hall rental schedules.
  • Organize, consolidate, and maintain parish office files and records for both parish locations.
  • Provide administrative support to the religious education program.
  • Assist with parish fundraising activities and related communications.
  • Attend staff meetings, parish council meetings, and other meetings as requested.
  • Perform other related duties as assigned to support the ongoing operational needs of the parish office.
 

Qualifications:

  • Demonstrated support for and commitment to the mission and values of the Catholic Church including abiding by the Diocesan Code of Conduct.
  • Able to complete background checks and training applicable to diocesan requirements and every five (5) years thereafter, in accordance with diocesan policy.
  • Associates degree in related field and two years’ experience or five years’ experience in an office setting.
  • Excellent verbal and written communication skills with a professional and welcoming demeanor.
  • Proven ability to maintain strict confidentiality, professionalism, and integrity in handling sensitive parish and personnel information.
  • Ability to work accurately and efficiently while meeting deadlines and managing multiple priorities.
  • Strong time-management, organizational, and problem-solving skills with the ability to prioritize workload independently.
  • Proficiency in Microsoft Office applications, including Word, Excel, Outlook, Teams and other related office systems.
  • Experience with website content updates and social media management.
  • Strong interpersonal skills and the ability to work collaboratively with clergy, staff, volunteers, parishioners, and community members.
  • Experience operating standard office equipment.
  •  

Working Conditions:

Work Status:                           Full-time, non-exempt position

Work Schedule:                      This position is regularly scheduled Monday through Friday for a 36-hour workweek.

Physical Requirements:       Ability to lift up to 25 pounds, sitting, standing, and walking for extended periods of time, traveling, repetitiously using keyboard
                                                  and computer monitor.

Other:                                      The employee must comply with all diocesan policies and procedures. Biweekly timesheets must be submitted in accordance
                                                  with diocesan payroll procedures for the purpose of recording the use of paid time off (PTO) and leave time. Expense reports
                                                  must be submitted in a timely manner and in accordance with diocesan reimbursement policies. This position is onsite and
                                                  requires regular office attendance.  Remote or hybrid work arrangements are not available without written permission from the
                                                  Parish Pastor and the Director of Human Resources.  Any time worked over 36 hours in a workweek requires prior approval from
                                                  the Parish Pastor.

 

This job description is not designed to list all required responsibilities of this position and can be revised at any time, with or without notice.  The Diocese and the Employee acknowledge that the Employee’s employment is and shall continue to be at-will, as defined under applicable law.

 

Resumes should be submitted to:

Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601

 

Alternatively, e-mail resumes to: mporada@dioceseaj.org

 

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Overview:
The Director of Faith, Family, and Youth Ministries provides leadership, strategic direction, and program oversight for diocesan initiatives that support faith formation, family, life, and youth ministry.

 

This position is responsible for developing, coordinating, and implementing programs that strengthen Catholic family life, support parish ministry leaders, and promote participation in faith formation opportunities across the diocese.

 

The Director collaborates with clergy, parish leaders, and diocesan offices to ensure programs reflect the teachings and mission of the Catholic Church while responding to the pastoral needs of families, youth, and parish communities.

 

Key Responsibilities:

  • Provide leadership and vision for diocesan Faith, Family, and Youth Ministry initiatives.
  • Develop and implement strategic plans that address the spiritual and pastoral needs of families and young people across the diocese.
  • Evaluate existing programs and identify opportunities for growth, improvement, and expanded participation.
  • Oversee the development, coordination, and implementation of programs.
  • Coordinate diocesan events, workshops, and retreats that promote faith formation and community engagement.
  • Ensure ministry programs reflect the Seven Themes of Catholic Social Teaching as articulated by the United States Conference of Catholic Bishops.
  • Provide guidance, training, and resources to parish Directors of Religious Education, youth ministers, and ministry leaders.
  • Assist parishes in establishing and strengthening youth and family ministry programs.
  • Facilitate collaboration between parishes to share resources and best practices.
  • Recruit, train, and support volunteers, mentors, and ministry leaders.
  • Provide leadership development opportunities for parish ministry staff and volunteers.
  • Foster relationships with community organizations and support groups that align with diocesan ministry goals.
  • Present workshops and training sessions to parish leaders, volunteers, and ministry participants.
  • Maintain regular communication with diocesan leadership regarding ministry activities and program outcomes.
  • Manage program including scheduling, registration, materials, and event coordination.
  • Maintain program records and documentation.
  • Perform additional duties assigned to support the mission of the diocese.
 

Qualifications:

  • Actively practicing the teachings of the Roman Catholic Church and abiding by the Diocesan Code of Conduct
  • Ability to satisfactorily complete background checks and required diocesan training and renew every five (5) years thereafter in accordance with diocesan policy.
  • Bachelor’s degree in theology, religious studies, pastoral ministry, or related field, or equivalent ministry experience.
  • Experience facilitating youth ministry, family ministry, or faith formation programs.
  • Demonstrated leadership experience working with volunteers and ministry teams.
  • Strong communication and presentation skills.
  • Excellent organizational and time-management abilities.
  • Proficiency with Microsoft Office and presentation technology.
  • Ability to collaborate effectively with clergy, religious, and lay leadership.
  • Prior experience in diocesan or parish ministry leadership preferred
  • Experience planning retreats, workshops, and faith formation events.

 

Working Conditions:

Work Status:                           Full-time, exempt position

Work Schedule:                     The position generally follows the diocesan office hours of Monday through Friday, 8:00 a.m. to 4:30 p.m.  As an exempt position,                                                        the employee is expected to work the time necessary to effectively carry out the duties and responsibilities of the role, including                                                          evenings, weekends, and occasional travel throughout the diocese.  Any modification to the regular work schedule or office                                                                  attendance must be coordinated with the supervisor and Director of Human Resources to ensure appropriate coverage and                                                                  operational needs are met.

Physical Requirements:       Ability to lift up to 25 pounds, sitting, standing, and walking for extended periods of time, traveling, repetitiously using keyboard and                                                    computer monitor.

Other:                                      The employee must comply with all diocesan policies and procedures.  Biweekly timesheets must be submitted in accordance with                                                    diocesan payroll procedures for the purpose of recording the use of paid time off (PTO) and leave time.  Expense reports must be                                                        submitted in a timely manner and in accordance with diocesan reimbursement policies.

 
This job description is not designed to list all required responsibilities of this position and can be revised at any time with or without notice.  The Diocese and employee acknowledge that the Employee’s employment is and shall continue to be at-will as defined under applicable law.
 

Resumes should be submitted to:

Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601

 

Alternatively, e-mail resumes to: mporada@dioceseaj.org

 

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St. Clement Parish under the Diocese of Altoona-Johnstown has an opening for a part-time Music Director.

 

Key Responsibilities:

  • Providing liturgical music for masses; including masses in which the choir participates
  • Recruiting for, establishing and maintaining a music ministry of choir, instrumentalists and others under the direction of the parish pastor
  • Developing mass music plans for weekend, holy day masses, and other parish liturgical celebrations
  • Conducting rehearsals with choir, instrumentalists, and others as needed
  • Participating in staff and applicably associated meetings
  • Making recommendations for music resources used by the parish
  • Seeking copyright permissions, as necessary
  • Other duties as assigned
 

Qualifications Required:

  • Actively participating in the teachings of the Roman Catholic Church
  • Able to satisfactorily complete background checks and training applicable to diocesan requirements
  • Working knowledge of musical equipment and singing with a choir
  • The ability to read and arrange music
  • Working knowledge of computers and applicable software programs
  • High level of liturgical understanding
  • Professional communication skills
  • Ability to work as a team with volunteers, musicians, and children involved in the music ministry of the parish
  • Able to professionally communicate on all levels and in various formats while displaying compassion, understanding and confidentiality
  •  
Working Conditions:

FLSA Status:                           Hourly Non-Exempt

Work Status:                           Part-Time

Physical Requirements:       Able to lift 25 pounds,  standing and/or sitting for extended periods of time, walking short distances, repetitiously using keyboard and                                                    computer monitor

Hours Per Week:                    4-6

Work Schedule:                     Available for two to three weekend masses, choir rehearsals, and other music related parish activities under the direction of the Parish                                                   Pastor.

Other:                                      Complete and submit time card to Parish Secretary according to payroll schedule. Hours worked over 6 per week must have prior                                                           approval from Parish Pastor.

 

Resumes should be submitted to:

Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601

 

Alternatively, e-mail resumes to: mporada@dioceseaj.org

 

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St. John the Evangelist Parish under the Diocese of Altoona-Johnstown has an opening for a part-time Organist.

 

The Organist is responsible for liturgical music involved in the life of the parish; must be able to play proper liturgical music in addition to allowing others with musical talents to participate in this ministry.

 

Key Responsibilities:

  • Providing liturgical music for all weekend and holy day masses; including prelude, postlude and other music, as necessary
  • Providing music for funerals, religious education, Liturgy of the Hours and other parish liturgical celebrations, as requested by pastor
  • Practicing with choir, as needed
  • Seeking copyright permissions, as necessary
  • Other tasks as assigned
 

Qualifications Required:

  • Supportive of the teachings of the Roman Catholic Church and abide by the Diocesan Code of Conduct.
  • Able to satisfactorily complete background checks and training applicable to diocesan requirements and every five (5) years thereafter, in accordance with diocesan policy.
  • Working knowledge of musical equipment
  • Proficiency in playing the organ and assisting with singing
  • Professional communication skills
  • Ability to work as a team with volunteers, musicians, and children involved in the music ministry of the parish
  •  

Working Conditions:

FLSA Status:                           Hourly Non-exempt

Work Status:                           Part-time

Physical Requirements:       Lifting up to 25 pounds, sitting, standing, and walking for extended periods of time

Hours Per Week:                    4

Work Schedule:                     Available for all weekend masses and special liturgies, and other related parish activities/programs, as needed.

Other:                                      Must complete and submit timesheet according to payroll schedule.  Extra hours must have previous approval by pastor.

 

Resumes should be submitted to:

Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601

 

Alternatively, e-mail resumes to: mporada@dioceseaj.org

 

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St. Michael’s Parish under the Diocese of Altoona-Johnstown has an opening for a part-time Parish Bookkeeper.

 

The Parish Bookkeeper serves as the financial steward of St. Michael Parish by managing day-to-day bookkeeping operations, ensuring accurate and timely recording of all financial transactions, and providing the Parish Pastor with reliable financial data to support the mission and ministries of the parish community.

 

Key Responsibilities:

  • Invoicing all accounts and writing associated checks; entering all information into accounting software program.
  • Maintaining all records in the accounting software program.
  • Making and tracking deposits.
  • Balancing all accounts related to the parish.
  • Preparing and running annual financial reports.
  • Processing payroll and related requirements.
  • Implementing parish billing processes.
  • Preparing weekly summary of bills.
  • Point of contact for parish cemetery business including processing paperwork, running reports, maintaining maps, and working with associated contractors.
  • Performs other related duties as assigned to meet the ongoing administrative and operational needs of the parish.
 

Qualifications:

  • Supportive of the mission of the Catholic Church and abide by the Diocesan Code of Conduct.
  • Associate’s degree in accounting or related field, or five (5) years related experience.
  • Professional oral and written communication skills.
  • Working knowledge of Microsoft Office Programs.
  • Familiarity with accounting software programs.
  • Experience with processing payroll.
  • Excellent multi-tasking skills.
  • Proficiency with standard office equipment and technology.
  • Able to complete background checks and training applicable to diocesan requirements and every five (5) years thereafter in accordance with diocesan policy.
  •  

Working Conditions:

Work Status:                           Part-time, hourly non-exempt

Work Schedule:                      Wednesday 8:30 a.m. – 12:30 p.m.

Physical Requirements:       Ability to lift up to 25 pounds, sitting, standing, and walking for extended periods of time, traveling, repetitiously using keyboard                                                           and computer monitor.

Other:                                      The employee must comply with all diocesan policies and procedures. Biweekly timesheets must be submitted in accordance with                                                     diocesan payroll procedures.  Expense reports must be submitted in a timely manner and in accordance with diocesan                                                                           reimbursement policies. Any hours worked over four (4) hours per week must have prior approval from the Parish Pastor.

 

This job description is not designed to list all required responsibilities of this position and can be revised at any time, with or without notice.  The Diocese and the Employee acknowledge that the Employee’s employment is and shall continue to be at-will, as defined under applicable law.

 

Resumes should be submitted to:

Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601

 

Alternatively, e-mail resumes to: mporada@dioceseaj.org

 

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St. Mary’s Parish under the Diocese of Altoona-Johnstown has an opening for a part-time Parish Secretary.

 

The Parish Secretary serves as the primary administrative support professional for the Parish Pastor and parish office.  This position is responsible for providing clerical, communication, and organizational support to ensure the efficient operation of the parish office and the timely completion of administrative, sacramental, and parish-related functions.  The Parish Secretary serves as a welcoming point of contact for parishioners, visitors, and staff while maintaining confidentiality, professionalism, and support for the mission of the Church.

 

Key Responsibilities:

  • Acting in the role of receptionist by greeting visitors and answering phones.
  • Providing general administrative duties such as typing, copying, faxing, emailing, etc.
  • Preparing weekly bulletin.
  • Scheduling mass times.
  • Posting collection envelope information.
  • Updating parish census.
  • Maintaining calendar schedule.
  • Typing liturgical certificates such as baptismal, confirmation, etc.
  • Assisting office personnel with projects and other tasks, when necessary.
  • Performs other related duties as assigned to meet the ongoing administrative and operational needs of the parish.
 

Qualifications:

  • Demonstrated support for and commitment to the mission and values of the Catholic Church including abiding by the diocesan code of conduct.
  • Able to complete background checks and training applicable to diocesan requirements and every five (5) years thereafter, in accordance with diocesan policy.
  • Strong typing and data entry skills with attention to detail and accuracy.
  • Proficiency in Microsoft Office applications, including Word, Excel, Outlook, Teams and related office systems.
  • Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks.
  • Excellent verbal and written communication and welcoming presence.
  • Experience operating standard office equipment, including telephones, copiers, scanners, printers, and fax machines.
  • Ability to work independently and effectively with minimal supervision.
  • Ability to maintain confidentiality and exercise sound judgement in handling sensitive parish and sacramental records.
  • Strong interpersonal skills and the ability to work collaboratively with clergy, staff, volunteers, and parishioners.
  •  

Working Conditions:

Work Status:                           Part-time, non-exempt position

Work Schedule:                      This position is regularly scheduled for 20-25 hours per week, with specific days and hours coordinated in consultation with the                                                     Parish Pastor based on the operational needs of the parish.

Physical Requirements:       Ability to lift 25 pounds, sitting, standing, and walking for extended periods of time, traveling, repetitiously using keyboard and                                                        computer monitor.

Other:                                      The employee must comply with all diocesan policies and procedures. Biweekly timesheets must be submitted in accordance                                                        with diocesan payroll procedures.  Expense reports must be submitted in a timely manner and in accordance with diocesan                                                            reimbursement policies. Any hours worked over 25 in a workweek must have prior approval from the Parish Pastor.  This                                                                  position is onsite and requires regular office attendance.  Remote or hybrid work arrangements are not available without written                                                    permission from the Parish Pastor and the Director of Human Resources.

 

This job description is not designed to list all required responsibilities of this position and can be revised at any time, with or without notice.  The Diocese and the Employee acknowledge that the Employee’s employment is and shall continue to be at-will, as defined under applicable law.

 

Resumes should be submitted to:

Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601

 

Alternatively, e-mail resumes to: mporada@dioceseaj.org

 

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St. Michael’s Parish under the Diocese of Altoona-Johnstown has an opening for a part-time Parish Secretary.

 

The Parish Secretary serves as the welcoming presence of St. Michael Parish by providing administrative support to the Parish Pastor, maintaining accurate parish records, and ensuring the smooth and professional day-to-day operation of the parish office.

 

Key Responsibilities:

  • Greeting visitors and answering telephone calls to parish office.
  • Typing, printing and mailing the weekly parish bulletin.
  • Preparing sacristy copy of ministry schedules.
  • Maintaining sacramental records.
  • Retaining an accurate account of mass intentions; scheduling them according to parish policy.
  • Pick up and separating mail for distribution.
  • Ordering supplies.
  • Maintaining census system and running reports as necessary.
  • Coordinating parish fundraisers, activities, and hall rental.
  • Acting in a professional and cordial manner while performing daily responsibilities.
  • Performs other related duties as assigned to meet the ongoing administrative and operational needs of the parish.
 

Qualifications:

  • Supportive of the mission of the Catholic Church and abide by the Diocesan Code of Conduct.
  • High school diploma or equivalent and minimum of 1-2 years of office or administrative experience.
  • Professional oral and written communication skills.
  • Working knowledge of Microsoft Office Programs.
  • Proficiency with standard office equipment and technology.
  • Able to complete background checks and training applicable to diocesan requirement and every five (5) years thereafter in accordance with diocesan policy.
  •  

Working Conditions:

Work Status:                           Part-time, hourly non-exempt

Work Schedule:                      This position is on-site and requires regular office attendance on Monday, Tuesday, Thursday and Friday. Hours per week                                                                      coordinated with the Pastor up to 20 hours per week.

Physical Requirements:       Ability to lift up to 25 pounds, sitting, standing, and walking for extended periods of time, traveling, repetitiously using keyboard                                                           and computer monitor.

Other:                                      The employee must comply with all diocesan policies and procedures. Biweekly timesheets must be submitted in accordance with                                                     diocesan payroll procedures.  Expense reports must be submitted in a timely manner and in accordance with diocesan                                                                           reimbursement policies. Any hours worked over twenty (20) in a workweek need prior approval from the Pastor.

 

This job description is not designed to list all required responsibilities of this position and can be revised at any time, with or without notice.  The Diocese and the Employee acknowledge that the Employee’s employment is and shall continue to be at-will, as defined under applicable law.

 

Resumes should be submitted to:

Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601

 

Alternatively, e-mail resumes to: mporada@dioceseaj.org

 

APPLY NOW
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