Administrative Assistant - Penn State Faith Center, State College, PA
The Penn State Faith Center under the Diocese of Altoona-Johnstown has an opening for a part-time Administrative Assistant.
The Administrative Assistant provides vital operational and ministry support to ensure the Faith Center remains a welcoming and efficiently managed environment for students, priests, and the community. This role serves as a “bridge” between ministry life and administrative excellence, focusing on donor relations, financial recordkeeping, and organizational flow.
Key Responsibilities:
- Oversee complex scheduling for center events, student meetings, and priest availability.
- Manage the flow of daily communications, including email and phone inquiries from students, parishioners, the public, and the Diocese office.
- General administrative responsibilities include filing, ordering supplies, and creating and distributing correspondences.
- Maintain databases ensuring all donor contacts and “list serves” are accurate and up to date.
- Responsible for the full cycle of center bookkeeping, including the processing of accounts payable, coordination of parish/center deposits, and the administration of payroll data. Maintaining a clear “paper trail” for audit and reporting purposes.
- Assist with fundraising efforts to support the center’s growth and ministry focus.
- Securely handle and organize confidential records.
- Utilize QuickBooks for financial tracking.
- Provide “seamless” support so that the ministry team can focus on their pastoral mission.
- Ensure all finances and donor data are handled with the highest level of accuracy and stewardship.
- Serve as a hospitable, organized presence for all who interact with the Center.
- Perform additional duties assigned to support the mission.
Qualifications:
- Actively practicing the teachings of the Roman Catholic Church and abiding by the Diocesan Code of Conduct.
- Ability to satisfactorily complete background checks and required diocesan training and renew every five (5) years thereafter, in accordance with diocesan policy.
- Associate’s degree in business or related field and two years of related experience, or five years of administrative experience.
- Practical experience with electronic accounting systems.
- Ability to maintain high levels of confidentiality, professionalism, and integrity.
- Demonstration of strong communication skills.
- Excellent time management skills in order to prioritize workload.
- High level of organizational skills.
- Advanced knowledge of Microsoft Office programs.
Working Conditions:
Work Status: Part-time, non-exempt position
Hours Per Week: Up to 20 hours
Work Schedule: To be determined with the approval of the director.
Physical Requirements: Ability to lift up to 25 pounds, sitting, standing, and walking for extended periods of time, traveling, repetitiously using keyboard and computer monitor.
Other: The employee must comply with all diocesan policies and procedures. Biweekly timesheets must be submitted in accordance with diocesan payroll procedures. Time worked over 20 hours a week requires the director’s approval. Expense reports must be submitted in a timely manner and in accordance with diocesan reimbursement policies.
This job description is not designed to list all required responsibilities of this position and can be revised at any time with or without notice. The Diocese and employee acknowledge that the Employee’s employment is and shall continue to be at-will as defined under applicable law.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org
Music Director - St. Clement Parish, Johnstown, PA
St. Clement Parish under the Diocese of Altoona-Johnstown has an opening for a part-time Music Director.
Key Responsibilities:
- Providing liturgical music for masses; including masses in which the choir participates
- Recruiting for, establishing and maintaining a music ministry of choir, instrumentalists and others under the direction of the parish pastor
- Developing mass music plans for weekend, holy day masses, and other parish liturgical celebrations
- Conducting rehearsals with choir, instrumentalists, and others as needed
- Participating in staff and applicably associated meetings
- Making recommendations for music resources used by the parish
- Seeking copyright permissions, as necessary
- Other duties as assigned
Qualifications Required:
- Actively participating in the teachings of the Roman Catholic Church
- Able to satisfactorily complete background checks and training applicable to diocesan requirements
- Working knowledge of musical equipment and singing with a choir
- The ability to read and arrange music
- Working knowledge of computers and applicable software programs
- High level of liturgical understanding
- Professional communication skills
- Ability to work as a team with volunteers, musicians, and children involved in the music ministry of the parish
- Able to professionally communicate on all levels and in various formats while displaying compassion, understanding and confidentiality
FLSA Status: Hourly Non-Exempt
Work Status: Part-Time
Physical Requirements: Able to lift 25 pounds, standing and/or sitting for extended periods of time, walking short distances, repetitiously using keyboard and computer monitor
Hours Per Week: 4-6
Work Schedule: Available for two to three weekend masses, choir rehearsals, and other music related parish activities under the direction of the Parish Pastor.
Other: Complete and submit time card to Parish Secretary according to payroll schedule. Hours worked over 6 per week must have prior approval from Parish Pastor.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org
Organist - St. John the Evangelist Parish, Everett, PA
St. John the Evangelist Parish under the Diocese of Altoona-Johnstown has an opening for a part-time Organist.
The Organist is responsible for liturgical music involved in the life of the parish; must be able to play proper liturgical music in addition to allowing others with musical talents to participate in this ministry.
Key Responsibilities:
- Providing liturgical music for all weekend and holy day masses; including prelude, postlude and other music, as necessary
- Providing music for funerals, religious education, Liturgy of the Hours and other parish liturgical celebrations, as requested by pastor
- Practicing with choir, as needed
- Seeking copyright permissions, as necessary
- Other tasks as assigned
Qualifications Required:
- Supportive of the teachings of the Roman Catholic Church and abide by the Diocesan Code of Conduct.
- Able to satisfactorily complete background checks and training applicable to diocesan requirements and every five (5) years thereafter, in accordance with diocesan policy.
- Working knowledge of musical equipment
- Proficiency in playing the organ and assisting with singing
- Professional communication skills
- Ability to work as a team with volunteers, musicians, and children involved in the music ministry of the parish
Working Conditions:
FLSA Status: Hourly Non-exempt
Work Status: Part-time
Physical Requirements: Lifting up to 25 pounds, sitting, standing, and walking for extended periods of time
Hours Per Week: 4
Work Schedule: Available for all weekend masses and special liturgies, and other related parish activities/programs, as needed.
Other: Must complete and submit timesheet according to payroll schedule. Extra hours must have previous approval by pastor.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org
Parish Bookkeeper, St. Michael Catholic Church, St. Michael, PA
St. Michael’s Parish under the Diocese of Altoona-Johnstown has an opening for a part-time Parish Bookkeeper.
The Parish Bookkeeper serves as the financial steward of St. Michael Parish by managing day-to-day bookkeeping operations, ensuring accurate and timely recording of all financial transactions, and providing the Parish Pastor with reliable financial data to support the mission and ministries of the parish community.
Key Responsibilities:
- Invoicing all accounts and writing associated checks; entering all information into accounting software program.
- Maintaining all records in the accounting software program.
- Making and tracking deposits.
- Balancing all accounts related to the parish.
- Preparing and running annual financial reports.
- Processing payroll and related requirements.
- Implementing parish billing processes.
- Preparing weekly summary of bills.
- Point of contact for parish cemetery business including processing paperwork, running reports, maintaining maps, and working with associated contractors.
- Performs other related duties as assigned to meet the ongoing administrative and operational needs of the parish.
Qualifications:
- Supportive of the mission of the Catholic Church and abide by the Diocesan Code of Conduct.
- Associate’s degree in accounting or related field, or five (5) years related experience.
- Professional oral and written communication skills.
- Working knowledge of Microsoft Office Programs.
- Familiarity with accounting software programs.
- Experience with processing payroll.
- Excellent multi-tasking skills.
- Proficiency with standard office equipment and technology.
- Able to complete background checks and training applicable to diocesan requirements and every five (5) years thereafter in accordance with diocesan policy.
Working Conditions:
Work Status: Part-time, hourly non-exempt
Work Schedule: Wednesday 8:30 a.m. – 12:30 p.m.
Physical Requirements: Ability to lift up to 25 pounds, sitting, standing, and walking for extended periods of time, traveling, repetitiously using keyboard and computer monitor.
Other: The employee must comply with all diocesan policies and procedures. Biweekly timesheets must be submitted in accordance with diocesan payroll procedures. Expense reports must be submitted in a timely manner and in accordance with diocesan reimbursement policies. Any hours worked over four (4) hours per week must have prior approval from the Parish Pastor.
This job description is not designed to list all required responsibilities of this position and can be revised at any time, with or without notice. The Diocese and the Employee acknowledge that the Employee’s employment is and shall continue to be at-will, as defined under applicable law.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org
Parish Secretary - St. Michael Catholic Church, St. Michael, PA
St. Michael’s Parish under the Diocese of Altoona-Johnstown has an opening for a part-time Parish Secretary.
The Parish Secretary serves as the welcoming presence of St. Michael Parish by providing administrative support to the Parish Pastor, maintaining accurate parish records, and ensuring the smooth and professional day-to-day operation of the parish office.
Key Responsibilities:
- Greeting visitors and answering telephone calls to parish office.
- Typing, printing and mailing the weekly parish bulletin.
- Preparing sacristy copy of ministry schedules.
- Maintaining sacramental records.
- Retaining an accurate account of mass intentions; scheduling them according to parish policy.
- Pick up and separating mail for distribution.
- Ordering supplies.
- Maintaining census system and running reports as necessary.
- Coordinating parish fundraisers, activities, and hall rental.
- Acting in a professional and cordial manner while performing daily responsibilities.
- Performs other related duties as assigned to meet the ongoing administrative and operational needs of the parish.
Qualifications:
- Supportive of the mission of the Catholic Church and abide by the Diocesan Code of Conduct.
- High school diploma or equivalent and minimum of 1-2 years of office or administrative experience.
- Professional oral and written communication skills.
- Working knowledge of Microsoft Office Programs.
- Proficiency with standard office equipment and technology.
- Able to complete background checks and training applicable to diocesan requirement and every five (5) years thereafter in accordance with diocesan policy.
Working Conditions:
Work Status: Part-time, hourly non-exempt
Work Schedule: This position is on-site and requires regular office attendance on Monday, Tuesday, Thursday and Friday. Hours per week coordinated with the Pastor up to 20 hours per week.
Physical Requirements: Ability to lift up to 25 pounds, sitting, standing, and walking for extended periods of time, traveling, repetitiously using keyboard and computer monitor.
Other: The employee must comply with all diocesan policies and procedures. Biweekly timesheets must be submitted in accordance with diocesan payroll procedures. Expense reports must be submitted in a timely manner and in accordance with diocesan reimbursement policies. Any hours worked over twenty (20) in a workweek need prior approval from the Pastor.
This job description is not designed to list all required responsibilities of this position and can be revised at any time, with or without notice. The Diocese and the Employee acknowledge that the Employee’s employment is and shall continue to be at-will, as defined under applicable law.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org