Executive Assistant, Finance Department - Pastoral Center Office, Altoona
Overview
The Executive Assistant is responsible for the implementation and overall organization of business tasks in the Finance Office by completing the following duties in a professional and confidential manner.
Key Responsibilities:
Providing high level administrative support by coordinating the functions of the finance department to include answering and initiating phone calls on CFO’s behalf, managing applicable calendars and schedules, coordinating all aspects of associated meetings and implementing mailings and communications processes
Maintaining and generating associated reports
Creating, preparing and editing correspondence, communications, presentations and other documents
Scheduling associated internal and external events
Creating and implementing standard operating procedures
Assisting Finance Office staff members, as needed
Representing the office in a positive manner through respectful and confidential interaction
Other duties, as assigned
Qualifications Required:
Preferred practicing of the teachings of the Roman Catholic Church
Able to satisfactorily complete background checks and training applicable to Diocesan requirements
Associate degree in business or related field and three years of practical experience providing support to executive positions or five years of practical experience providing support to executive positions
Practical experience in Raiser’s Edge or similar system
Advanced knowledge of Microsoft Office programs
High levels of confidentiality, professionalism and integrity
Excellent professional communication, time management and organizational skills
Able to provide accurate information while working independently under deadlines
Capable of presenting a professional appearance
Possess attributes of dependability and punctuality
Working Conditions:
FLSA Status: Hourly Non-Exempt
Work Status: Full Time
Hours Per Week: 40
Work Schedule: Monday-Friday; 8:00am-4:30pm with 30-minute unpaid lunch
Physical Requirements: Able to lift to 25 pounds, standing and/or sitting for extended periods of time, walking short distances, repetitiously using keyboard
Other: Evening and weekend hours, travel, as needed. Must submit a time sheet according to payroll schedule. OT hours must have prior approval.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org or araymond@dioceseaj.org
Office Coordinator, Children and Youth Protection - Pastoral Center Office, Altoona
Overview
The CYP Office Coordinator provides overall administrative support to the Children & Youth Protection office while performing the following duties in a confidential and professional manner.
Key Responsibilities:
Providing basic administrative support to include answering phone calls, creating and distributing documents, making calls on behalf of the director, processing mail, filing, etc.
Maintaining associated databases and systems and generating associated reports
Preparing presentations and publications under deadlines
Planning, scheduling and preparation of events and presenting at these events when necessary
Managing the director’s calendar
Maintaining and organizing files according to regulations
Providing information and answers to incoming questions
Assisting director with independent field audits as assigned
Ability to work with minimal supervision
Other duties as assigned
Qualifications Required:
Supportive of the mission of the Catholic Church
Able to satisfactorily complete background checks and training applicable to diocesan requirements
Associate’s degree in business or related field and two years of practical experience or five years of experience within an office setting
Ability to maintain high levels of confidentiality, professionalism and integrity
Excellent communication skills
Proficient time management and organizational skills in order to prioritize workload and provide accurate information while working under deadlines
Advanced knowledge of Microsoft Office programs
Preferred:
- Experience with Children & Youth Protection and Case Management processes and related requirements
Working Conditions:
FLSA Status: Hourly Non-Exempt
Work Status: Full Time
Hours Per Week: 40
Work Schedule: Monday-Friday; 8:00am-4:30pm with 30-minute unpaid lunch
Physical Requirements: Able to lift to 25 pounds, standing and/or sitting for extended periods of time, walking short distances, repetitiously using keyboard
Other: Evening and weekend hours. Must submit a time sheet according to payroll schedule. OT hours must have prior approval.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org or araymond@dioceseaj.org
Resource Assistant - Catholic Charities, Altoona, PA
Overview
The Resource Assistant collaborates with other staff members in support of the Catholic Charities mission to provide professional and compassionate customer service to client population.
Key Responsibilities:
Performing general administrative tasks in support of staff members
Conducting initial assessment of client needs in order to make an appropriate referral to caseworker staff
Assisting with the needs of clients by making appropriate use of resources in alignment with the agency’s mission while maintaining high levels of confidentiality
Providing information regarding the organization and its mission to public inquiries
Organizing and maintaining donation inventory and managing distribution
Other duties as assigned
Qualifications Required:
Supportive of the mission of the Catholic Church
Able to satisfactorily complete background checks and training applicable to diocesan requirements
Associate degree in related field and two years of experience or five years of experience within an office setting, preferably in a nonprofit organization
Prior experience interacting with county and regional human services organizations
Practical knowledge of Microsoft Office programs
Ability to maintain high levels of confidentiality, professionalism, and integrity
Exposure to bodily waste, diseases, conditions, etc.
Responsible for safely cleaning & sanitizing affected areas according to organizational procedures
Excellent interpersonal and customer service skills
High level of time management and organizational skills
Working Conditions:
FLSA Status: Non-Exempt
Work Status: Full Time
Hours Per Week: 36
Work Schedule: Monday-Friday; 8:00am-4:30pm with 30-minute unpaid lunch
Physical Requirements: Able to lift to 25 pounds, standing and/or sitting for extended periods of time, walking short distances, repetitiously using keyboard
Other: Must complete and submit a time sheet according to payroll schedule. Any hours over 36 per week must
have previous approval from executive director.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org or araymond@dioceseaj.org
Outreach Ministry Advocate - Catholic Charities, Altoona, PA
Overview
The Outreach Ministry Advocate is responsible for assessing client immediate needs, including and not limited to working with vulnerable populations, largely those who are housing compromised. Assisting clients with identifying and addressing the social determinates of health, causing barriers to self-sufficiency.
Key Responsibilities:
Providing advocacy and support to clients based upon intake assessments by organizing referrals and ensuring successful transition to needed services and community agencies
Working daily with clients helping them to manage their individual needs
Assist with current ministry initiatives and identify strategies to address common concerns among vulnerable populations
Coordinate and collaborate between all existing ministries within the diocese
Build a positive rapport with clients, assess the needs, situations, strengths, and support networks to determine their goals and a plan to adjust to changes and challenges
Coordinate and work with ministry volunteers
- Other duties as assigned.
Qualifications Required:
Supportive of the mission of the Catholic Church
Able to satisfactorily complete background checks and training applicable to diocesan requirements
Bachelor’s degree in Psychology, Counseling or Social Services and two years of experience or 5 years of experience in a related field
Experience with human services organizations
Able to take initiative and work independently
Excellent organization and time management skills
Able to professionally communicate on all levels while displaying compassion, confidentiality and a positive attitude
Exposure to bodily waste, diseases, conditions, etc.
Responsible for safely cleaning and sanitizing affected areas according to organizational procedures
Working knowledge of Microsoft Office and social media programs
Able to work flexible schedule to accommodate community events
Working Conditions:
FLSA Status: Hourly
Work Status: Full Time
Hours Per Week: 36
Work Schedule: Monday-Friday; 8:00am-4:30pm with 30-minute unpaid lunch
Physical Requirements: Able to lift to 25 pounds, standing and/or sitting for extended periods of time, walking short distances, repetitiously using keyboard
Hours of work: Four-day workweek from 7:30 am – 5:00 pm
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org or araymond@dioceseaj.org
Maintenance/General Laborer - Altoona, PA
Overview
The Maintenance/General Laborer is responsible for the many facets of maintaining Holy Trinity Catholic School, St. Rose of Lima parish, and Diocesan buildings and properties, as directed by the Facilities Director.
Key Responsibilities:
Conducting general mechanical and electrical repairs
Implementing preventative activities within the scheduled time frame
Ensuring that maintenance tasks are performed in an efficient and timely manner
Inspecting all buildings and notifying Facilities Director of needed repairs
Providing snow removal by means of shoveling and salt application for all associated building entrances and side walks
Performing landscaping duties to include grass cutting and trimming
Maintaining school and rectory restrooms
Removing school and rectory garbage
Cleaning and dusting of all classrooms, extra rooms and offices and mopping/waxing of applicable floors
Disinfecting school including railings and doorknobs
Maintaining the cafeteria and kitchen areas including wiping tables and arranging chairs
Cleaning and sanitizing after health-related accidents
Being available to the Facilities Director during business hours and after hours, when necessary
Other duties as assigned
Qualifications Required:
Supportive of the mission of the Catholic Church
Able to satisfactorily complete background checks and training applicable to diocesan requirements
One year of general maintenance experience
Knowledge of electrical and mechanical repair
Familiar with safety regulations and able to successfully complete required OSHA and job-related training
Able to multitask in order to complete work in a timely manner
Able to maintain confidentiality and interact respectfully with others
Working Conditions:
FLSA Status: Hourly Non-exempt
Work Status: Full Time
Hours Per Week: 40
Work Schedule: Monday-Friday; 8:00am-4:30pm with 30-minute unpaid lunch
Physical Requirements: Lifting up to 50 pounds; climbing ladders/steps; working at heights, working in inclement weather, operating equipment for long periods of time
Hours of work: 7:00am-3:00pm Monday-Friday w/paid 30-minute lunch. The workday begins by meeting with Facilities Director and maintenance crew to review daily responsibilities.
Other: Evening and weekend hours, as needed. Must submit timesheet according to payroll schedule. OT hours must have prior approval. Work-related purchases must have prior approval from, and receipts must be submitted to Facilities Director upon purchase.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org or araymond@dioceseaj.org
