The Diocese of Altoona-Johnstown seeks an experienced Executive Administrative Assistant to serve as a shared critical central resource for three essential departments:  Human Resources, Children & Youth Protection, and the Vocations Office.

We are looking for a highly organized professional who can seamlessly manage complex administrative needs, champion confidentiality, and support work that directly contributes to the core mission of our Diocese.  If you excel at prioritizing diverse tasks and thrive in a faith-based environment, we encourage your application.

Key Responsibilities:

• Human Resources: Manage calendars, coordinate internal and external meetings, and handle sensitive correspondence and personnel file maintenance with strict confidentiality.
• Children & Youth Protection:  Process and track critical documents, including background checks and safe environment training compliance, ensuring the Diocese meets is absolute commitment to safeguarding.
• Vocations:  Serves as the logistical lead for coordinating recruitment events, managing retreat registration, and preparing materials to support those discerning religious life.
• Office Management:  Prepare and distribute professional reports, manage inventory and office supplies, and serve as the professional first point of contact (phone/email) for all three Directors.

Qualifications

     Required:

• Practicing Catholic in good standing preferred.  A genuine interest in the mission of the Catholic Church and a deep commitment to our principles.
• Ability to satisfactorily complete background checks and training applicable to diocesan requirements.
• Associate’s degree in related field and at least 3-5 years of high-level executive administrative support.
• Proficient with Microsoft Office Suite and the ability to master new database systems quickly.
• Absolute discretion when handling sensitive correspondence, HR Files, and personnel matters is essential.
• A highly proactive approach, strong attention to detail, and excellent time management skills.
• Able to work under deadlines with a diverse population.
• Capable of presenting professionally in appearance, communication and demeanor

Working Conditions

FLSA Status:                            Hourly, Non-exempt

Work Status:                            Full-time

Physical Requirements:         Lifting up to 25 pounds, sitting, standing and walking for extended periods of time,

                                                   traveling, repetitiously using keyboard and computer monitor

Hours Per Week:                     40

Work Schedule:                       Monday-Friday, 8:00 am-4:30 pm with a 30-minute unpaid lunch

Other:                                        OT hours must have prior approval. This position is on-site and requires regular office attendance. Remote or hybrid work                                                                           arrangements are not available for this role. 

This is an opportunity to use your professional talents to make a profound impact.  You will be directly supporting the safety of our children, the effectiveness of our staff, and the future leadership of our faith community.  We offer a professional, mission-driven culture and a competitive benefits package.  

If you are ready to be an administrative leader for the Diocese, we invite you to apply.

Resumes should be submitted to:

Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601

Alternatively, e-mail resumes to: mporada@dioceseaj.org 

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