Accounting Assistant, Finance Department - Pastoral Center Office, Altoona
Overview
The Accounting Assistant is responsible for supporting multiple financial activities relating to payroll, accounting functions and pension administration to include the following duties.
Key Responsibilities:
Process accounts payable and accounts receivable
Prepare and process bank deposits
Assist with month-end close and financial statement preparation
Assist with preparation of annual budget
Assist with preparation for annual audit
Maintenance of financial database, spreadsheets, and preparation of financial reports
Assist with payroll preparation
Assist with administration of pension and 403(b) plans
Preparation of financial mailings and communications
Assist with year-end tax reporting
Provide support to Finance Department personnel
Other duties, as assigned
Qualifications Required:
Supportive of the mission of the Catholic Church
Able to satisfactorily complete background checks and training applicable to Diocesan requirements
Associate’s degree in accounting and three years of related experience or five years of experience preferably in a nonprofit setting
Minimum of one-year practical experience processing electronic payroll including working knowledge of associated laws and regulations
Practical experience with electronic accounting management systems
Advanced knowledge of Microsoft Office programs, preferably Office 365
Able to take initiative and work independently while demonstrating excellent organizational and time management skills
Able to professionally communicate on all levels while displaying compassion, confidentiality & positive attitude
Excellent communication skills
Ability to provide accurate information while working under deadlines
Working Conditions:
FLSA Status: Non-Exempt
Work Status: Full Time
Hours Per Week: 40
Work Schedule: Monday-Friday; 8:00am-4:30pm with 30-minute unpaid lunch
Physical Requirements: Able to lift to 25 pounds, standing and/or sitting for extended periods of time, walking short distances, repetitiously using keyboard
Other: Evening and/or weekend hours, as necessary. Must submit a time sheet according to payroll schedule. Hours over 40/week must have prior approval.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org or araymond@dioceseaj.org
Resource Assistant, Catholic Charities, Altoona, PA
Overview
The Resource Assistant collaborates with other staff members in support of the Catholic Charities mission to provide professional and compassionate customer service to client population.
Key Responsibilities:
Performing general administrative tasks in support of staff members
Conducting initial assessment of client needs in order to make an appropriate referral to caseworker and outreach staff
Assisting with the needs of clients by making appropriate use of resources in alignment with the agency’s mission while maintaining high levels of confidentiality
Providing information regarding the organization and its mission to public inquiries
Organizing and maintaining donation inventory and managing distribution
- Other duties as assigned
Qualifications Required:
Supportive of the mission of the Catholic Church
Able to satisfactorily complete background checks and training applicable to diocesan requirements
Associate degree in related field and two years of experience or five years of experience within an office setting, preferably in a nonprofit organization
Prior experience interacting with county and regional human services organizations
Practical knowledge of Microsoft Office programs
Ability to maintain high levels of confidentiality, professionalism, and integrity
Responsible for safely cleaning & sanitizing affected areas according to organizational procedures
Excellent interpersonal and customer service skills
High level of time management and organizational skills
Working Conditions:
FLSA Status: Non-exempt
Work Status: Full Time
Hours Per Week: 36
Work Schedule: Four-day work week, 7:30 am – 5:00 pm, 30 minute unpaid lunch
Physical Requirements: Able to lift to 25 pounds, standing and/or sitting for extended periods of time, walking short distances, repetitiously using keyboard
Other: Must complete and submit a time sheet according to payroll schedule. Any hours over 36 per week must have previous approval from executive director. Potential for exposure to bodily waste, diseases, conditions, etc.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org or araymond@dioceseaj.org
Maintenance/General Laborer, Saint John Gualbert Cathedral, Johnstown, PA (Part-Time)
Overview
The Maintenance/General Laborer is responsible for the many facets of maintaining the parish properties and buildings as described below.
Key Responsibilities:
Church
- Monitoring cleaning and church supply inventory and notifying business manager of replacements
- Assisting volunteers involved in church cleaning, as needed
- Activities Center (as needed per event schedule or weekly)
- Assisting Activity Center Janitor
- Assisting with setting up and tearing down of center before and after events
- Monitoring supply inventory and notifying business manager of replacements
Parish properties (seasonal)
- Assist with snow removal by means of plowing and shoveling and salt application to include all associated parking lots, building entrances and side walks, as needed
- Mowing and landscaping of all applicable areas of the parish property
- Managing and replenishing associated supply inventory such as gas, oil, seed, etc.
- Providing basic maintenance of equipment and ensuring annual or as-needed maintenance by designated vendors
- Assist with trimming of specific areas at parish cemetery
Maintenance (as needed)
- Ensuring that maintenance tasks are performed in an efficient and timely manner
- Conducting general, mechanical, electrical, HVAC, plumbing repairs, and carpentry repair
- Inspecting all facilities for needed repairs and assisting with formal inspections according to regulatory requirements
- Implementing preventative activities within the scheduled time frame
- Working with contractors and overseeing projects
- Being available to parish pastor in the event of emergencies
- Other duties, as assigned
Qualifications Required:
Supportive of the mission of the Catholic Church
Able to satisfactorily complete background checks and training applicable to diocesan requirements
General knowledge of building, construction, electrical and plumbing fields
One year of practical general laborer and/or maintenance experience
Ability to climb ladders and work at heights of at least 30 feet
Ability to operate associated equipment for long periods of time and in inclement weather
Ability to maintain confidentiality and perform tasks in a friendly and respectful manner
Ability to perform tasks in an efficient and timely manner
Possess a current driver’s license
Working Conditions:
FLSA Status: Hourly Non-exempt
Work Status: Part Time
Physical Requirements: Lifting up to 50 pounds; climbing ladders/steps; working at heights, working in inclement weather, operating equipment for long periods of time
Hours per week: 16-24
Hours of work: Flexible work schedule to be determined at the time of hire. Work hours include a 30-min. paid lunch period.
Other: Project, weekend, and evening hours, as necessary. Timecards must be submitted according to payroll schedule. Extra hours must have prior approval by Parish Pastor. Potential exposure to bodily waste, diseases, conditions, etc.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org or araymond@dioceseaj.org
Administrative Assistant, Saint John Vianney Parish, Johnstown
Overview
The Parish Administrative Assistant is responsible for providing administrative support to the parish office(s) by implementing financial and general business procedures while communicating in a professional and welcoming manner.
Key Responsibilities:
Answering phones, greeting visitors, and creating and distributing parish communications including weekly bulletin
Processing payroll, balancing parish accounts, making deposits, paying invoices, and generating financial reports
Retaining an accurate account of mass intentions and scheduling them according to parish policy
Maintaining census system and sacramental records
Supporting religious education programs as directed by parish pastor
Maintaining inventory of office and church supplies
Managing the utilization of building keys
Updating parish calendar and website
Facilitating fundraisers, activities, and facility rentals
Attending meetings of Finance and Parish Councils; preparing minutes
Other duties as assigned.
Qualifications Required:
Supportive of the mission of the Catholic Church
Able to satisfactorily complete background checks and training applicable to diocesan requirements
Associate degree in business and two years of related experience or five years of practical experience in an office setting
Working knowledge of Microsoft Office programs and electronic accounting and payroll processes
Able to provide accurate information while working under deadlines
High level of organizational, multitasking and time-management skills
Professional oral and written communication skills
Capable of maintaining high levels of confidentiality, professionalism, and integrity
Possess attributes of dependability and punctuality
Capable of presenting a professional appearance
Able to work the schedule required of the position
Working Conditions:
FLSA Status: Hourly Non-Exempt
Work Status: Full-Time
Hours Per Week: 40
Work Schedule: TBD with parish pastor approval
Physical Requirements: Lifting to 25 pounds, sitting, standing and walking for extended periods of time, repetitiously using keyboard and computer monitor
Other: Timecards must be completed and submitted according to the payroll schedule. Any hours worked over 40 must have previous approval from parish pastor. This position is not considered to be remote-work status.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org or araymond@dioceseaj.org
Music Director, Saint Catherine of Siena Parish, Duncansville
Overview
The Music Director is responsible for all dimensions of liturgical music involved with the participation of the choir; must be both a musician and facilitator and able to play and teach proper liturgical music in addition to allowing others with musical talents to participate in this ministry.
Key Responsibilities:
- Providing liturgical music for masses; including masses in which the choir participates
- Recruiting for, establishing and maintaining a music ministry of choir, instrumentalists and others under the direction of the parish pastor
- Developing mass music plans for weekend, holy day masses, and other parish liturgical celebrations
- Conducting rehearsals with choir, instrumentalists, and others as needed
- Participating in staff and applicably associated meetings
- Making recommendations for music resources used by the parish
- Seeking copyright permissions, as necessary
- Other duties as assigned
Qualifications:
- Actively participating in the teachings of the Roman Catholic Church
- Able to satisfactorily complete background checks and training applicable to diocesan requirements
- Working knowledge of musical equipment and singing with a choir
- The ability to read and arrange music
- Working knowledge of computers and applicable software programs
- High level of liturgical understanding
- Professional communication skills
- Ability to work as a team with volunteers, musicians, and children involved in the music ministry of the parish
- Able to professionally communicate on all levels and in various formats while displaying compassion, understanding and confidentiality
Working Conditions:
FLSA Status: Non-exempt
Work Status: Part-time
Hours per Week: up to 8 hours per week
Work Schedule: Available for two to three weekend masses, choir rehearsals, and other music related parish activities under the direction of the Parish Pastor
Other: Complete and submit time card to Parish Secretary according to payroll schedule. Hours worked over 8 per week must have prior approval from Parish Pastor.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org or araymond@dioceseaj.org
