Overview
The Office Manager is responsible for the overall business and financial activities of the Parish. This position will be part time initially to transition to full time Spring of 2025.
Key Responsibilities
- Greeting visitors and answering phone calls in a professional manner
- Implementing all accounting functions to include processing payroll, AR/AP, maintaining chart of accounts, reconciling statements, invoicing, creating and generating associated financial reports and coordinating parish deposits
- Preparing diocesan reports as requested
- Responsible for registering and maintaining records of baptisms, first communions, confirmations, marriages, deaths, new members, etc.
- Provide parishioners with annual giving statements
- Responsible for overseeing general office operations
- Perform routine office work as well as ordering office and church supplies
- Maintain a current list of all homebound and nursing home parishioners. Send a bulletin to them each week and a birthday card
- Prepare a monthly Ministry Schedule
- Prepare the Prayer of the Faithful Petitions for the weekend Masses
- Assist with the weekend collection, depositing and posting
- Assist with fundraisers and activities to include ordering supplies, making bank deposits and maintaining financial records/reports
- Attend all Parish meetings except the Cemetery Meetings
- Assist with scheduling Mass intentions and weekly bulletin as needed
- Assist in the preparations for Lent, Easter, Advent and Christmas (including Church decorating)
- Support the Director of Religious Education and Music Director as needed
- Maintain employee personnel folders in compliance with employment laws and diocesan guidelines
- Maintain employee and volunteer clearances
- Additional duties and responsibilities as assigned
Qualifications
Required:
- Supportive of the mission of the Catholic Church
- Able to satisfactorily complete background checks and training applicable to diocesan requirements
- Associate’s degree in business and two years of related experience or five years of practical experience in an office setting
- Working knowledge of Microsoft Office programs and electronic accounting and payroll processes
- Capable of maintaining high levels of confidentiality, professionalism and integrity
- High level of organizational, multitasking and time-management skills
- Able to work the schedule required of the position
Working Conditions:
FLSA Status: Hourly Non-Exempt
Work Status: Full Time
Hours Per Week: 35 to 37
Physical Requirements: Lifting up to 25 pounds, sitting and/or standing for extended periods of time, walking short distances, repetitiously using keyboard
Other: Timesheet must be completed and submitted according to the payroll schedule. This position is not considered to be of remote-work status.
This job description is not designed to list all required responsibilities for the position and can be revised any time at the discretion of the employer with or without notice.
Resumes should be submitted to:
Office of Human Resources
2713 West Chestnut Avenue
Altoona, PA 16601
Alternatively, e-mail resumes to: mporada@dioceseaj.org or araymond@dioceseaj.org
